Core Measures & Registries Data Abstraction Outsourcing

ADN provides Core Measures & Registry Data Abstraction Services to reduce the burden on your facility so you can focus on proactive quality management.

Our Chart Abstraction Services can help your hospital meet the data collection and reporting requirements of The Joint Commission (TJC), Centers for Medicare & Medicaid Services (CMS), National Cardiovascular Data Registry (NCDR), and Get With The Guidelines (GWTG).

Real Thank-You Emails: “Working with ADN has been nothing but a pleasure. My questions and or concerns are always addressed timely by an attentive team member with kindness and professionalism.”

Melanie Hedges Draper, Core Measures CoordinatorBaptist Health Medical Center – Hot Spring County

Real Thank-You Emails: “I appreciate that your team is so knowledgeable and thorough. I absolutely do not regret my decision to go with ADN! Thanks!”

Marsha Donaldson, Quality & Performance Improvement Manager Martin Health

Real Thank-You Emails: “Thanks for your help. Our Clinical Record Committee asked earlier this month about ADN and I informed them that you always follow-up on any emails or that we’ve spoken on the phone. The committee was pleased with the communication aspect with ADN.”

Diane Fields, Director of CompliancePomegranate Health Systems of Central Ohio

Core Measures & Registries Data Abstraction Outsourcing

ADN provides Core Measures & Registry Data Abstraction Services to reduce the burden on your facility so you can focus on proactive quality management.

Our Chart Abstraction Services can help your hospital meet the data collection and reporting requirements of The Joint Commission (TJC), Centers for Medicare & Medicaid Services (CMS), National Cardiovascular Data Registry (NCDR), and Get With The Guidelines (GWTG).

Real Thank-You Emails: “Working with ADN has been nothing but a pleasure. My questions and or concerns are always addressed timely by an attentive team member with kindness and professionalism.”

Melanie Hedges Draper, Core Measures CoordinatorBaptist Health Medical Center – Hot Spring County

Real Thank-You Emails: “I appreciate that your team is so knowledgeable and thorough. I absolutely do not regret my decision to go with ADN! Thanks!”

Marsha Donaldson, Quality & Performance Improvement Manager Martin Health

Real Thank-You Emails: “Thanks for your help. Our Clinical Record Committee asked earlier this month about ADN and I informed them that you always follow-up on any emails or that we’ve spoken on the phone. The committee was pleased with the communication aspect with ADN.”

Diane Fields, Director of CompliancePomegranate Health Systems of Central Ohio

Why Partner With Us?

Accurate, Timely and Deadline-Focused

Nothing is more important to our team than giving you the peace of mind that your data abstraction is completed accurately and on-time. Your deadlines are our deadlines.

Under 24-Hour Response Time to Clients

Many of our clients expressed that previous vendors they worked with wouldn’t provide timely answers; they felt like just a number in a large company’s group of customers. Our team responds to your requests within 24 hours. It’s not a policy — it’s team mindset. We track our response time and take it seriously. It’s one thing to say clients come first. It’s another thing to act like it.

Unmatched Service

For more than 8 years we’ve offered Core Measures and Registry Data Abstraction. Despite the growth of these services, we’ve still retained our inaugural clients through our unmatched expertise, client service, flexibility and customer support.

Flexible Outsourcing Options

We will work directly with your facility to provide a solution that fits your needs – whether it’s on site, off site, full or partial outsourcing. Our experienced abstraction specialists will work with any vendor you use.

Safeguard Against Team Shortages

Use ADN personnel to complement your existing data abstraction staff to provide coverage for employees on temporary leave or to serve as a safety net for abstractor shortages or unplanned employee departures.

Improve Your Team With IRR

Whether there are changes to measure guidelines or you are training a new abstractor, ADN can help. We can train your abstractors and conduct follow-up Inter-rater Reliability assessments to ensure their understanding.

Registries We Abstract

National Cardiovascular Data Registry (NCDR) – ACTION

For over a decade, the ACTION Registry® has been the single, most trusted source for outcomes-based, continuous quality improvement focusing exclusively on high-risk STEMI/NSTEMI patients. The registry collects and delivers detailed, in-hospital clinical, process-of-care and outcomes data for patients with acute myocardial infarction (AMI). See Top 15 Reasons to Participate in the ACTION Registry.

This allows for complex decision making to maximize patient care while lowering risk and health care costs. It also helps hospitals apply the American College of Cardiology (ACC) and the American Heart Association (AHA) clinical guideline recommendations in their facilities and provides invaluable tools to measure care and achieve quality improvement goals.

National Cardiovascular Data Registry (NCDR) – CathPCI

The CathPCI Registry® assesses the characteristics, treatments and outcomes of cardiac disease patients who receive diagnostic catheterization and/or percutaneous coronary intervention (PCI) procedures. This powerful tool captures the data that measure adherence to ACC/AHA clinical practice guideline recommendations, procedure performance standards and appropriate use criteria for coronary revascularization.

National Cardiovascular Data Registry (NCDR) – ICD

The ICD RegistryTM is your most trusted source of evidence-based data collection and reporting for ICD/CRT-D procedures. Participating in the ICD Registry is still your most reliable way to track ongoing compliance with the updated CMS National Coverage Determination (NCD). The ICD Registry plays an important role in determining the association between evidence-based treatment strategies and clinical outcomes.

National Cardiovascular Data Registry (NCDR) – PVI

The PVI RegistryTM assesses the prevalence, demographics, management and outcomes of patients undergoing lower extremity peripheral arterial catheter-based interventions and includes carotid artery stenting (CAS) and carotid endarterectomy (CEA). The PVI Registry provides data collection and equips clinicians with decision-making data whether care is provided in a hospital cath lab, interventional radiology department, or an outpatient vascular center.

National Cardiovascular Data Registry (NCDR) – STS/ACC TVT

The STS/ACC TVT RegistryTM , created by a collaboration between the Society for Thoracic Surgeons and the ACC, monitors patient safety and real-world outcomes related to transcatheter valve replacement and repair procedures – emerging treatments for valve disease patients. Employing state-of-the-art heart valve technology, transcatheter heart valve procedures provide new treatment options for patients who are not eligible for conventional heart valve replacement or repair surgery.

Get With The Guidelines (GWTG) – Stroke

Get With The Guidelines®-Stroke is an in-hospital program for improving stroke care by promoting consistent adherence to the latest scientific treatment guidelines. Since its initiation in 2003, 1,656 hospitals have entered more than two million patient records into the Get With The Guidelines-Stroke database. Numerous published studies demonstrate the program’s success in achieving measurable patient outcome improvements.

Get With The Guidelines (GWTG) – Comprehensive Stroke

Certified Comprehensive Stroke Centers are required to meet the performance measurement requirements for Primary Stroke Centers, including the collection of data for the eight stroke core measures and submission of monthly data points every quarter through the Certification Measure Information Process (CMIP).

Get With The Guidelines (GWTG) – Heart Failure

Get With The Guidelines®-Heart Failure is an in-hospital  program for improving care by promoting consistent adherence to the latest scientific treatment guidelines. Numerous published studies demonstrate the program’s success in achieving significant patient outcome improvements. Among the proven results are reductions in 30-day readmissions, a measure now used by CMS in determining CMS reimbursement rates.

Get With The Guidelines (GWTG) – AFIB

Atrial fibrillation (AFib) affects between 2.7 and 6.1 million Americans, often leading to heart-related complications as well as increasing the risk for stroke fivefold. Get With The Guidelines®-AFIB is the newest addition to the American Heart Association/American Stroke Association’s collaborative performance improvement programs. The program is designed to assist hospital care teams in consistently providing the latest evidence-based treatment for their AFib patients. At the same time, it offers a means of monitoring the quality of AFib care in U.S. hospitals and building a database for continued research and further quality improvement.

Get With The Guidelines (GWTG) – CAD

GWTG-CAD is available as a tool to track AMI process data

Arkansas Trauma Registry ATR

The Arkansas Trauma Registry (ATR) is designed to develop and maintain a statewide trauma data collection and evaluation system. The Arkansas Trauma Registry will provide the data to identify and drive process improvement activities that will reduce morbidity and mortality from traumatic events. The overall trauma system will help ensure that each victim of trauma is transported to the appropriate trauma facility and receives proper care.

California CABG Outcomes Reporting Program – CCORP

The California CABG Outcomes Reporting Program (CCORP) is currently collecting and reporting CABG operative mortality data for all California hospitals and surgeons that perform the CABG procedure.

California STEMI: Santa Clara County – STEMI

The data collection and reporting standards required of prehospital providers to support the quality improvement process for the Cardiac Care System.

National Cardiovascular Data Registry (NCDR): ACTION

For over a decade, the ACTION Registry® has been the single, most trusted source for outcomes-based, continuous quality improvement focusing exclusively on high-risk STEMI/NSTEMI patients. The registry collects and delivers detailed, in-hospital clinical, process-of-care and outcomes data for patients with acute myocardial infarction (AMI). See Top 15 Reasons to Participate in the ACTION Registry.

This allows for complex decision making to maximize patient care while lowering risk and health care costs. It also helps hospitals apply the American College of Cardiology (ACC) and the American Heart Association (AHA) clinical guideline recommendations in their facilities and provides invaluable tools to measure care and achieve quality improvement goals.

National Cardiovascular Data Registry (NCDR): CathPCI

The CathPCI Registry® assesses the characteristics, treatments and outcomes of cardiac disease patients who receive diagnostic catheterization and/or percutaneous coronary intervention (PCI) procedures. This powerful tool captures the data that measure adherence to ACC/AHA clinical practice guideline recommendations, procedure performance standards and appropriate use criteria for coronary revascularization.

National Cardiovascular Data Registry (NCDR): ICD

The ICD RegistryTM is your most trusted source of evidence-based data collection and reporting for ICD/CRT-D procedures. Participating in the ICD Registry is still your most reliable way to track ongoing compliance with the updated CMS National Coverage Determination (NCD). The ICD Registry plays an important role in determining the association between evidence-based treatment strategies and clinical outcomes.

National Cardiovascular Data Registry (NCDR): PVI

The PVI RegistryTM assesses the prevalence, demographics, management and outcomes of patients undergoing lower extremity peripheral arterial catheter-based interventions and includes carotid artery stenting (CAS) and carotid endarterectomy (CEA). The PVI Registry provides data collection and equips clinicians with decision-making data whether care is provided in a hospital cath lab, interventional radiology department, or an outpatient vascular center.

National Cardiovascular Data Registry (NCDR): STS/ACC TVT

The STS/ACC TVT RegistryTM , created by a collaboration between the Society for Thoracic Surgeons and the ACC, monitors patient safety and real-world outcomes related to transcatheter valve replacement and repair procedures – emerging treatments for valve disease patients. Employing state-of-the-art heart valve technology, transcatheter heart valve procedures provide new treatment options for patients who are not eligible for conventional heart valve replacement or repair surgery.

Get With The Guidelines (GWTG) – Stroke

Get With The Guidelines®-Stroke is an in-hospital program for improving stroke care by promoting consistent adherence to the latest scientific treatment guidelines. Since its initiation in 2003, 1,656 hospitals have entered more than two million patient records into the Get With The Guidelines-Stroke database. Numerous published studies demonstrate the program’s success in achieving measurable patient outcome improvements.

Get With The Guidelines (GWTG) – Comprehensive Stroke

Certified Comprehensive Stroke Centers are required to meet the performance measurement requirements for Primary Stroke Centers, including the collection of data for the eight stroke core measures and submission of monthly data points every quarter through the Certification Measure Information Process (CMIP).

Get With The Guidelines (GWTG) – Heart Failure

Get With The Guidelines®-Heart Failure is an in-hospital  program for improving care by promoting consistent adherence to the latest scientific treatment guidelines. Numerous published studies demonstrate the program’s success in achieving significant patient outcome improvements. Among the proven results are reductions in 30-day readmissions, a measure now used by CMS in determining CMS reimbursement rates.

Get With The Guidelines (GWTG) – AFIB

Atrial fibrillation (AFib) affects between 2.7 and 6.1 million Americans, often leading to heart-related complications as well as increasing the risk for stroke fivefold. Get With The Guidelines®-AFIB is the newest addition to the American Heart Association/American Stroke Association’s collaborative performance improvement programs. The program is designed to assist hospital care teams in consistently providing the latest evidence-based treatment for their AFib patients. At the same time, it offers a means of monitoring the quality of AFib care in U.S. hospitals and building a database for continued research and further quality improvement.

Get With The Guidelines (GWTG) – CAD

GWTG-CAD is available as a tool to track AMI process data.

Arkansas Trauma Registry ATR

The Arkansas Trauma Registry (ATR) is designed to develop and maintain a statewide trauma data collection and evaluation system. The Arkansas Trauma Registry will provide the data to identify and drive process improvement activities that will reduce morbidity and mortality from traumatic events. The overall trauma system will help ensure that each victim of trauma is transported to the appropriate trauma facility and receives proper care.

California CABG Outcomes Reporting Program – CCORP

The California CABG Outcomes Reporting Program (CCORP) is currently collecting and reporting CABG operative mortality data for all California hospitals and surgeons that perform the CABG procedure.

California STEMI: Santa Clara County STEMI

The data collection and reporting standards required of prehospital providers to support the quality improvement process for the Cardiac Care System.

Core Measures We Abstract

Inpatient Measures

ED: Emergency Department

Decrease decision to admit time and time patients spend in ED

IMM: Immunization-Influenza

Increase flu immunization rates in high risk patients

PC: Perinatal Care

Monitor increase in elective deliveries and decrease non-emergent C-Section deliveries

SEP: Severe Sepsis & Septic Shock

Measures timely management of sepsis and septic shock to decrease organ failure, mortality, LOS and cost

STK: Stroke

Monitor interventions and appropriate discharge instructions for stroke patients

VTE: Venous Thromboembolism

Decrease VTEs through monitoring, prophylaxis, and utilization of best practices

HBIPS: Hospital Based Inpatient Psychiatric Services

Admission screenings, events and transitions to next level of care

SUB: Substance Abuse

Adherence to standardized performance measures addressing alcohol screening and cessation counseling

TOB: Tobacco

Adherence to standardized performance measures addressing tobacco screening and cessation counseling

MD: Screening for Metabolic Disorders

Measures the percentage of patients discharged with an antipsychotic prescription for which a structured metabolic screening for: (1) BMI; (2) blood pressure; (3) glucose or HbA1c; and (4) lipid panel was completed in the past year.

TOC: Transition of Care

The movement of a patient from one setting of care (hospital, ambulatory primary care practice, ambulatory specialty care practice, long-term care, home health, rehabilitation facility) to another.

Outpatient & State-Specific Measures

OP-AMI: Acute Myocardial Infarction

Monitors timeliness of Fibrinolysis treatment and transfer to the next level of care

OP-CP: Chest Pain

Monitors patients receiving aspirin at arrival and median time to ECG

OP-ED Throughput

Monitors timeliness of evaluation and treatment of patients arriving in ED

OP-STK: Stroke

Head CT or MRI Scan Results for Acute Ischemic Stroke or Hemorrhagic Stroke Patients who Received Head CT or MRI Scan Interpretation Within 45 minutes of ED Arrival

OP-Cataracts

Improvement in Patient’s Visual Function within 90 Days Following Cataract Surgery

OP-ENDO: Endoscopy/Polyp Surveillance

Appropriate follow-up interval for patients with and without history of polyps

OP-EBRT: External Beam Radiation Therapy

Percentage of patients, regardless of age, with a diagnosis of bone metastases and no history of previous radiation who receive EBRT with an acceptable fractionation scheme as defined by the guideline.

Arkansas IQI Program

The Inpatient Quality Incentive (IQI) program provides millions of dollars in performance bonus payments to hospitals that improve care for clinical priorities of the Arkansas Medicaid program. The IQI program requires hospitals to meet specific goals for a number of quality measures – certain aspects of care proven to improve outcomes for patients. Hospitals also must pass validation to receive payment or recognition.

ED: Emergency Department

Decrease decision to admit time and time patients spend in ED

IMM: Immunization-Influenza

Increase flu immunization rates in high risk patients

PC: Perinatal Care

Monitor increase in elective deliveries and decrease non-emergent C-Section deliveries

SEP: Severe Sepsis & Septic Shock

Measures timely management of sepsis and septic shock to decrease organ failure, mortality, LOS and cost

STK: Stroke

Monitor interventions and appropriate discharge instructions for stroke patients

VTE: Venous Thromboembolism

Decrease VTEs through monitoring, prophylaxis, and utilization of best practices

HBIPS: Hospital Based Inpatient Psychiatric Services

Admission screenings, events and transitions to next level of care

SUB: Substance Abuse

Adherence to standardized performance measures addressing alcohol screening and cessation counseling

TOB: Tobacco

Adherence to standardized performance measures addressing tobacco screening and cessation counseling

MD: Screening for Metabolic Disorders

Measures the percentage of patients discharged with an antipsychotic prescription for which a structured metabolic screening for: (1) BMI; (2) blood pressure; (3) glucose or HbA1c; and (4) lipid panel was completed in the past year.

TOC: Transition of Care

The movement of a patient from one setting of care (hospital, ambulatory primary care practice, ambulatory specialty care practice, long-term care, home health, rehabilitation facility) to another.

OP-AMI: Acute Myocardial Infarction

Monitors timeliness of Fibrinolysis treatment and transfer to the next level of care

OP-CP: Chest Pain

Monitors patients receiving aspirin at arrival and median time to ECG

OP-ED Throughput

Monitors timeliness of evaluation and treatment of patients arriving in ED

OP-STK: Stroke

Head CT or MRI Scan Results for Acute Ischemic Stroke or Hemorrhagic Stroke Patients who Received Head CT or MRI Scan Interpretation Within 45 minutes of ED Arrival

OP-Cataracts

Improvement in Patient’s Visual Function within 90 Days Following Cataract Surgery

OP-ENDO: Endoscopy/Polyp Surveillance

Appropriate follow-up interval for patients with and without history of polyps

OP-EBRT: External Beam Radiation Therapy

Percentage of patients, regardless of age, with a diagnosis of bone metastases and no history of previous radiation who receive EBRT with an acceptable fractionation scheme as defined by the guideline.

Arkansas IQI Program

The Inpatient Quality Incentive (IQI) program provides millions of dollars in performance bonus payments to hospitals that improve care for clinical priorities of the Arkansas Medicaid program. The IQI program requires hospitals to meet specific goals for a number of quality measures – certain aspects of care proven to improve outcomes for patients. Hospitals also must pass validation to receive payment or recognition.

Free Sepsis Tipsheets

Quick Guides for Timely Diagnosis and Appropriate Interventions for Sepsis

Sepsis, which is often difficult to diagnose, is a medical emergency in which a quick response is critical. With mortality rates greater than those of heart attack or stroke, strategies for timely diagnosis of sepsis and appropriate interventions are imperative. This set of straightforward checklists can help clinicians understand the defining criteria and suggested treatment protocols for Severe Sepsis and Septic Shock. Download, print, and post for quick reference by hospital staff.

“With the demand for public reporting, we turned to American Data Network to assist with the burden of data collection. They had the experience and know-how to take on all of our Core Measures responsibilities. Outsourcing our Core Measures abstractions has freed up our staff, allowing them to concentrate on focused clinical areas. We are now able to spend more time on using the data to improve the quality of patient care at Mt. Sinai.”

Performance Improvement ManagerMount Sinai Medical Center

Get In Touch With Us

We’d love to discuss how we can meet your data needs. Send us a note and we’ll get in touch with you as soon as possible to set up a time to talk that meets your schedule.