VPS Registry Data Abstraction Services
Managing accurate and timely data collection for the Virtual Pediatric Systems (VPS) Registry can be overwhelming for pediatric critical care teams, especially during abstractor turnover. Our VPS Registry data abstraction services are designed to relieve your PICU staff of this complex data collection burden while providing the continuity and consistency that in-house teams often struggle to maintain, allowing you to focus on the higher impact work of improving pediatric patient care and outcomes.
What is the VPS Registry?
The Virtual Pediatric Systems (VPS) Registry is the largest pediatric intensive care unit (PICU) database internationally, bringing together a community of pediatric critical care colleagues dedicated to standardized data sharing, benchmarking, quality improvement, and research. VPS participants commit to collecting high-quality data elements to improve the care of critically ill children.
The VPS Registry utilizes validated severity of illness scores specific to pediatric patients to provide meaningful benchmarking and outcomes analysis for pediatric critical care units worldwide.
Why Choose Our VPS Registry Data Abstraction Services?
VPS-Approved Abstraction Vendor
We are one of only 2 VPS-Approved Abstraction Vendors in the industry. This exclusive approval demonstrates our deep expertise in VPS data requirements, pediatric critical care standards, and commitment to the highest quality abstraction services for PICU data collection.
Eliminate Turnover Risk
Stop the cycle of recruiting, hiring, and training VPS Registry abstractors. Our stable, experienced team eliminates the disruption and costs associated with abstractor turnover, providing the continuity that in-house teams often struggle to maintain.
Improve Data Accuracy
We maintain 98% or higher accuracy across all registries, all abstractors, and all clients through comprehensive Inter-Rater Reliability (IRR) assessments – a consistency that’s nearly impossible to achieve with in-house teams subject to turnover, varying experience levels, or teams too small to maintain knowledge redundancy required for proper IRR.
Comprehensive VPS Registry Abstraction Services
Our VPS Registry data abstraction includes:
- Data Collection: Systematic and thorough collection of all required VPS data elements from pediatric patient records, including patient demographics, interventions, quality metrics and outcomes data specific to critically ill children.
- Data Submission: Timely and accurate submission of data to the VPS Registry, ensuring compliance with all pediatric critical care registry requirements and submission deadlines.
- Quality Assurance: Continuous quality checks and inter-rater reliability assessments specifically designed for pediatric critical care data to maintain the highest levels of accuracy in PICU data abstraction.
- Pediatric-Specific Training: Our abstractors receive specialized training in pediatric critical care documentation, VPS Registry requirements, and age-specific clinical indicators. All team members maintain ongoing education in pediatric severity scoring and PICU-specific quality measures to ensure optimal data quality and compliance with VPS standards.
Benefits of Outsourcing VPS Registry Data Abstraction
Eliminate Turnover Costs and Disruption
End the expensive cycle of abstractor turnover. According to NSI Nursing Solutions’ 2025 National Health Care Retention Report, the average cost of RN turnover is $61,110. Our stable team eliminates these costs while providing uninterrupted VPS Registry data collection. You’ll never again face the stress of finding qualified pediatric abstraction candidates or the months of quality issues while new hires learn your systems.
Guaranteed Data Collection Continuity
Unlike in-house staff who may leave unexpectedly, our cross-trained VPS Registry team ensures your data collection never stops. We maintain detailed documentation of your PICU’s specific practices and have backup abstractors familiar with your account, providing the consistency that hospitals with small or single-person abstraction teams cannot achieve.
Cost Savings Beyond Labor
Outsourcing VPS Registry data abstraction can lead to significant cost savings. Our per-chart pricing model provides a cost-effective solution specifically designed for PICU data abstraction needs. We can provide a free Cost-Benefit Analysis for Data Abstraction Outsourcing to show the exact savings your organization could realize.
Enhanced Focus on Pediatric Quality Improvement
With the burden of VPS data abstraction lifted, your PICU team can dedicate more time and resources to analyzing pediatric outcomes data and implementing quality improvement initiatives that directly benefit critically ill children and their families.
Scalability and Flexibility
Our VPS Registry services are scalable to meet the needs of your PICU, whether you require full-scale data abstraction or support during peak census periods. We can adjust our services to accommodate changes in patient volume and VPS reporting requirements.
Specialized Pediatric Critical Care Expertise
Our team maintains a VPS Registry data abstraction accuracy rate of 98% or higher, ensuring your pediatric critical care data is precise and reliable. With extensive experience in PICU settings and pediatric quality measures, our experts bring unparalleled knowledge to your VPS Registry abstraction needs.
Proven Track Record in Pediatric Registries
American Data Network (ADN) has a proven track record of excellence in pediatric clinical data abstraction. Our clients have experienced significant improvements in data accuracy, cost savings, and overall operational efficiency in their PICU quality programs. Additionally, ADN was named one of the Top 10 Most Trusted Healthcare Companies in 2024 by The Healthcare Insights, underscoring our commitment to excellence and trustworthiness in pediatric healthcare data management.
Seamless Integration with Your PICU Processes
We work closely with your pediatric critical care team to ensure our abstraction services integrate seamlessly with your existing PICU workflows. Our goal is to provide a smooth transition and continuous support to make the VPS data abstraction process as efficient and stress-free as possible for your pediatric care team.
Get Pricing
Our VPS-approved team delivers 98%+ accuracy and uninterrupted data collection. Request detailed pricing to understand the savings and reliability your PICU can gain.
Stop the Abstractor Turnover Cycle
The Hidden Cost of In-House VPS Abstraction:
Most hospitals underestimate the true cost of maintaining in-house VPS Registry abstraction. Beyond salary and benefits, consider the recurring costs of:
- Recruiting, hiring, training and onboarding: 3 months on average to hire, plus a 6 month ramp to full productivity
- Quality issues during transition: Data delays and accuracy problems
- Management time: Hundreds of hours spent on HR processes
- Coverage gaps: Overtime costs and delayed submissions during transitions
- Institutional knowledge loss: Each departure means starting over
View all these costs in our free Cost-Benefit Analysis Template.
What We Abstract for VPS Registry
Explore the VPS Registry Data Elements
Our VPS-approved abstractors are expertly trained in all VPS Registry data collection requirements, including:
- Patient Demographics: Age-appropriate pediatric demographic data and PICU admission information
- Clinical Interventions: PICU-specific interventions, procedures, and pediatric critical care therapies
- Outcomes Data: Length of stay, mortality, complications, and other pediatric critical care outcome measures
- Quality Metrics: PICU-specific quality indicators and pediatric patient safety measures
For more detailed information about VPS Registry data elements, please visit the Virtual Pediatric Systems website.
Proven Track Record
American Data Network (ADN) has a proven track record of excellence in clinical data abstraction. Our clients have experienced significant improvements in data accuracy, cost savings, and overall operational efficiency. Additionally, ADN was named one of the Top 10 Most Trusted Healthcare Companies in 2024 by The Healthcare Insights. This recognition underscores ADN’s commitment to excellence and trustworthiness in the healthcare industry. See the full article here.
“When we made the transition to ADN, it was probably one of the smoothest transitions from any vendor standpoint. And I’m not just talking about abstraction. We use vendors for lots of things in hospitals. It was a very, very smooth transition to onboard all of the work that we’d previously been doing with another vendor.”
Read the full Data Abstraction Case Study here.
Assistant Vice President of Quality & Patient Safety, Brenda Bruneau, MBA, RN
Loma Linda University Health
Join Our Team: VPS Registry Data Abstraction Jobs
Are you passionate about improving pediatric critical care outcomes with experience in PICU data abstraction? Join our team and explore exciting opportunities in VPS Registry data abstraction jobs. As a member of our VPS-approved team, you will play a vital role in abstracting and organizing pediatric critical care data, helping children’s hospitals and PICU providers enhance their quality of care for critically ill children.
We are looking for individuals with a strong pediatric clinical background, experience in critical care settings, meticulous attention to detail, and a commitment to excellence in pediatric healthcare. If you’re ready to contribute to meaningful work improving outcomes for critically ill children in a supportive and collaborative environment, consider applying for one of our VPS Registry data abstraction jobs.
FAQs about VPS Registry Data Abstraction
The Virtual Pediatric Systems (VPS) Registry is the largest international database of pediatric intensive care unit data, designed to improve pediatric critical care through standardized data collection, benchmarking, and quality improvement initiatives. The registry focuses on data related to critically ill children in PICU settings and uses validated pediatric severity of illness scores to enable meaningful comparisons between pediatric critical care units.
VPS brings together pediatric critical care colleagues who are dedicated to improving the care of critically ill children through collaborative data sharing and quality improvement efforts.
Per-chart abstraction times for VPS Registry data vary based on case complexity and PICU length of stay. On average, VPS cases can range from 60 to 90 minutes per chart for an experienced pediatric critical care abstractor who is familiar with your EMR documentation practices and has both technical skills and pediatric clinical expertise.
VPS abstraction times may be longer for novice abstractors unfamiliar with pediatric critical care documentation. Factors affecting abstraction times include pediatric case complexity, PICU length of stay, quality and consistency of pediatric EMR documentation, abstractor training in pediatric critical care, and more.
We are one of only 2 VPS-Approved Abstraction Vendors, demonstrating our exclusive expertise and commitment to VPS Registry standards. Our team’s specialized knowledge of pediatric critical care, combined with our proven track record in clinical data abstraction, makes us uniquely qualified to handle your VPS Registry data collection needs.
Our VPS Registry abstractors have specialized training in pediatric critical care abstraction. All our VPS abstractors hold RN or NP credentials with many having pediatric critical care backgrounds, and are required to obtain VPS certification and maintain ongoing education in pediatric critical care standards and VPS Registry requirements.
- Eliminate Turnover Risk: End the costly cycle of recruiting, hiring, and training VPS Registry abstractors
- Guaranteed Continuity: Cross-trained team ensures uninterrupted data collection despite staff changes
- Enhanced Data Accuracy: VPS-approved abstractors with pediatric expertise ensure precise data collection
- Immediate Cost Savings: Avoid turnover costs, which average $61,110 for an RN, while reducing ongoing labor expenses
- Focus on PICU Performance Improvement: Frees up clinical staff to concentrate on pediatric patient care and quality initiatives
- Instant Scalability: Quickly adjust to changes in PICU census and VPS reporting requirements
- Specialized Expertise: Access to professionals trained specifically in pediatric critical care and VPS standards
- Improved Turnaround Times: Faster VPS data processing to meet pediatric registry deadlines
- Complete Risk Mitigation: Never worry about abstraction coverage during staff transitions, vacations, or sick leave
- Reduced Administrative Burden for Leaders: Managing a team of abstractors is not the best use of hospital leadership’s expertise
Inter-Rater Reliability (IRR) is performed throughout the VPS data collection lifecycle on a sample of cases. Initially, IRR is conducted at the beginning of the engagement to ensure our abstractors understand your pediatric documentation practices. Our team performs routine IRR to maintain VPS accuracy standards.
Additionally, certain events can trigger IRR outside the regular schedule, including VPS specification changes, expansions of scope, or assignment of new abstractors to your account. IRR is a key component of any successful VPS Registry abstraction program and is integral to ADN’s pediatric abstraction solution.
ADN’s VPS abstraction team makes weekly progress on all patient populations, with a typical turnaround time of 30 days after we receive your PICU patient lists. While 30-day turnaround is most common, we work closely with our pediatric clients to align timelines with their established PICU processes. ADN has the resources and personnel to ramp up quickly and meet your VPS Registry abstraction needs.
Healthcare analytics Tools & resources
Free Outsourcing Cost-Benefit Analysis Template
As many facilities are evaluating how to utilize scarce clinical resources, reallocating data abstraction staff to quality improvement and outsourcing abstraction positions can shave critical budget dollars. American Data Network’s “Outsourcing Cost-Benefit Analysis Template” can help you determine the true cost of your in-house data abstraction process. In under three minutes, this tool will show you and your leadership team total savings and where they will come from using real data and expert resources.
Get Started with Our VPS Registry Data Abstraction Services
Ready to improve your VPS Registry data collection process with a VPS-Approved Abstraction Vendor? Contact us today to learn more about how our specialized VPS Registry data abstraction services can benefit your pediatric critical care facility. Our team is here to provide the expert support you need to achieve your PICU quality and patient care goals.
Contact Us Today: Fill out the contact form below or call us at 501-225-5533 to discuss your VPS Registry abstraction needs.
Outsourcing your VPS Registry data abstraction to American Data Network means you can focus more on your core competency of improving pediatric critical care outcomes, rather than on the task of routine VPS data collection. Our experienced, VPS-approved team ensures accuracy, compliance, and efficiency, helping you meet your pediatric registry requirements with confidence.